Accounting Administrative Assistant Job at Palmer Staffing Services, Washington DC

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  • Palmer Staffing Services
  • Washington DC

Job Description

A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required.

Status: In-office

Salary: $65,000.00-$90,000.00 DOE

**LOCAL CANDIDATES ONLY**

Duties and Responsibilities:

Invoicing / Accounts Receivable

  • Prepare monthly client invoices based on information provided by project billing system
  • Include client reimbursable expenses and related backup documentation
  • Communicate with project management staff for distribution, approval and submission of client billing.
  • Collection and application of client payments
  • Monitoring of accounts receivable aging and follow-up on any delinquency

Accounts Payable

  • Review and posting of company accounts payable
  • Supporting documentation and approvals
  • Monthly check runs
  • Company credit card accounting and payment
  • Company vendor payments
  • Office vendor payments
  • Payroll Processing

Project and Company Budgets

  • Data entry of project invoices in project budgets
  • Assist with cash flow of project budgets
  • Maintain the company budget
  • Data entry of company revenue and expenses
  • Assist with annual company budget projections

Employee Expense Reimbursement

  • Reimbursement of employee expenses
  • Electronic tracking of expense backup for client reimbursement through invoicing process

Audit Support

  • Assist our third-party CPA in preparation and support of annual financial audit, tax filings
  • Reconciliation of accounts

Administrative Duties

  • Maintain office supplies
  • Landlord liaison
  • Assistance with contracts
  • Assistance with proposals
  • Marketing materials support
  • Office vendor coordination
  • Assist with AV coordination for meetings
  • Assist with meeting set ups and greeting clients and consultants.
  • Project Manager Support
  • Certificate of Insurance maintenance
  • Courier, FEDEX

Job Requirements:

  • 3+ years of experience in professional services corporate accounting
  • Bachelor’s degree
  • Proficiency with QuickBooks Online and Excel
  • Strong organizational and task management skills
  • High attention to detail
  • Excellent communication skills
  • Ability to manage multiple tasks and meet scheduled deadlines
  • Exceptional attention to culture, teamwork and an attitude of exceptional customer service

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Job Tags

Temporary work, Work at office, Local area

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