Job Description

Our client, a leading maritime transit company, is seeking a highly organized and proactive Paralegal to join their Legal Department. This role is essential in supporting attorneys across a wide range of legal and administrative functions. The ideal candidate will be able to work independently with minimal supervision and thrive in a fast-paced, collaborative environment that interacts with all departments across the organization.

Location: Onsite Hybrid – 3 Days in Office (New York, NY)

Duration: 3-4+ months

Pay : $45-$60/hour

Key Responsibilities:

• SEC Filings: Prepare and file Forms 3, 4, 5, Schedules 13D/G, Proxy Statements, and Form 8-Ks via the SEC website. Maintain filer codes and update officer/director information.
• Billing & Payments: Process payments for legal entities and jurisdictional departments (Marshall Islands, NY, Delaware, Liberia), ensuring timely compliance and good standing of subsidiaries. Manage SCAC code renewals for vessel operations.
• Corporate Records Management: Maintain and update lists of subsidiaries, officers, directors, vessel jurisdictions, SCAC codes, and other legal data. Respond to internal inquiries with accurate and current information.
• Compliance Distribution: Send monthly compliance documents to financial institutions and government agencies per contractual obligations.
• Entity & Vessel Transactions: Assist in the formation, dissolution, and name changes of companies and vessels. Draft organizational memos, meeting minutes, and SCAC applications. Manage re-domiciling of vessels.
• Document Management: Organize and maintain corporate files, minute books, and correspondence. Track warehouse storage and destruction schedules. Update contract databases and due diligence platforms.
• Administrative Support: Transcribe and revise documents, manage travel arrangements, and coordinate conference calls.
• Technology & Research: Utilize online platforms including SEC EDGAR, Mellon Investor Services, ADP, NYSE, BIMCO, and D&B. Ensure software and templates are current and functional.

Qualifications:

• Proven experience as a paralegal, preferably in a corporate legal department.
• Strong understanding of SEC filings and corporate governance.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite and legal research tools.
• Ability to work independently and handle confidential information with discretion.
• Familiarity with vessel documentation and international jurisdictions is a plus.

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