Executive Assistant / Office Manager Job Description
Location: Fort Lauderdale, FL
Company: Gold Aviation Services
Employment Type: Full-Time
About Us
Gold Aviation Services is a dynamic and growing aviation company committed to excellence, safety, and operational efficiency. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to support the CEO of the company and oversee daily office operations.
Position Overview
The Executive Assistant/Office Manager will play a critical role in ensuring the smooth operation of the executive office and overall workplace. This individual will provide high-level administrative support to the CEO while managing office functions, coordinating logistics, and helping maintain a productive and professional environment.
Key Responsibilities
Executive Support
· Manage complex calendars, scheduling meetings, and coordinating travel arrangements (including flights, accommodations, and itineraries)
· Prepare reports, presentations, and correspondence on behalf of CEO
· Serve as a primary point of contact between CEO and internal/external stakeholders
· Handle confidential information with discretion and professionalism
· Track priorities, deadlines, and follow-ups for CEO
Office Management
· Oversee day-to-day office operations to ensure efficiency and organization
· Answer and manage the company’s main phone line, directing calls and handling inquiries in a professional and timely manner
· Manage office supplies, aircraft standard stock, vendor relationships, and service providers
· Maintain filing systems, records, and documentation
· Improve and implement administrative systems and processes
· Ensure compliance with company policies and procedures
Qualifications
· 3–5+ years of experience as an Executive Assistant, Office Manager, or similar role
· Strong organizational and multitasking abilities in a fast-paced environment
· Excellent written and verbal communication skills
· High level of professionalism and discretion
· Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
· Experience coordinating travel (aviation or luxury travel experience is a plus)
· Ability to anticipate needs and solve problems proactively
Preferred Qualifications
· Experience in aviation, private aviation, or a related industry
· Familiarity with scheduling software or CRM systems
· Familiarity with AI programs/software
Compensation & Benefits
· Competitive salary (based on experience)
· Comprehensive Medical Insurance
· Dental Insurance
· Vision Insurance
· Worker’s Comp Insurance
· Short Term and Long-Term Disability Coverage
· 401K Company Match up to 3% of Employee’s Salary
· Supplemental Hospital Indemnity Insurance
· Cell Phone Allowance
How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience to resume@goldaviation.com
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