Front Desk Admin Job at Confidential, Miami, FL

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  • Confidential
  • Miami, FL

Job Description

An independent early childhood school is seeking a professional, organized, and welcoming Front Desk/ Admin to join its team. This is a fully in-person role that involves daily interaction with students, families, staff, and visitors. The ideal candidate is detail-oriented, warm, and capable of managing multiple responsibilities in a fast-paced school environment while maintaining strict confidentiality.

Position Responsibilities

  • Greet and welcome guests in a friendly and professional manner
  • Answer and direct phone calls to appropriate staff members
  • Retrieve, distribute, and manage voicemail messages
  • Maintain and update the school’s voicemail system
  • Verify emergency cards during student sign-out and place calls when required
  • Maintain accurate student records, including immunization documentation
  • Provide administrative support to teachers, staff, and families
  • Respond to general inquiries and provide accurate information to callers and visitors
  • Maintain a clean, organized, and professional front desk and reception area
  • Perform data entry and maintain accurate records
  • Assist with filing, copying, scanning, and other clerical tasks
  • Handle incoming and outgoing mail and packages
  • Monitor and replenish office supplies as needed
  • Maintain confidentiality of all student and family information
  • Update and maintain reception-area bulletin boards
  • Assist with coordination and support of major events

Requirements

  • Previous administrative or front desk experience preferred
  • Excellent customer service and phone etiquette
  • Strong organizational skills with the ability to multitask and prioritize
  • Proficiency with office equipment (computers, printers, scanners)
  • Knowledge of basic clerical and office procedures
  • High attention to detail and accuracy
  • Ability to handle sensitive information with discretion
  • Professional appearance and demeanor

Qualifications

  • High School Diploma or GED required
  • 2–3 years of related experience required

Additional Information

  • This is a year-round position
  • Staff training may occur during summer months
  • Must be comfortable working on campus with students

Equal Opportunity Statement

This organization is an equal opportunity employer and is committed to maintaining a workplace free from unlawful discrimination and retaliation. Employment decisions are made in accordance with applicable local, state, and federal laws.

Job Tags

Summer work, Work at office, Local area

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