Job Description

A well-regarded financial firm in DC is seeking an experienced Office Manager to oversee workplace operations, provide direct support to the CEO, and coordinate both internal and client-facing events. This is a highly trusted role for a detail-oriented professional who takes pride in creating a seamless, polished experience for colleagues, clients, and guests alike. The ideal candidate brings a strong operational background, a proactive and service-oriented mindset, and the ability to anticipate needs in a fast-paced, relationship-driven environment. You will play a central role in the firm’s day-to-day operations by balancing office management, executive support, stakeholder coordination, and event execution with professionalism and discretion.

Key Responsibilities:

• Keep the office running like clockwork, everything from day-to-day operations to vendor coordination, supplies, and facility needs.
• Be the trusted support pillar to the CEO, managing everything from their calendar and travel needs to expense reporting.
• Be the go-to person for meetings and events, ensuring every gathering, internal or client-facing, runs smoothly and leaves a great impression.
• Provide drop-of-the-hat assistance to operational needs across the team, seeing no task as too big or too small.
• Own onboarding and office workflows, streamlining processes so the team can focus on mission-critical work.
• Elevate the workplace experience for colleagues and clients through thoughtful planning, organization, and attention to detail for events and meetings.
• Confident interacting with external vendor contacts regarding various property needs.
• Deliver white-glove service to colleagues and guests alike, making everyone feel welcomed, supported, and valued.

Why You’ll Love Working Here:

• This role offers a hybrid work model with three days in-office per week. Candidates must be able to flex their schedule to meet the needs of the firm and leadership.
• Work closely with a driven CEO in a mission driven financial firm.

What We’re Looking For:

• Experienced and dependable. You bring at least four years of experience in office management, executive support, operations, or a similar role within a nonprofit, professional services, financial services, or comparable environment.
• Professional and discreet. You exercise strong judgment, maintain confidentiality, and handle sensitive information with care.
• Highly organized. You can successfully manage multiple competing priorities while maintaining exceptional attention to detail.
• Service-minded. You anticipate needs, take initiative, and approach both large projects and day-to-day tasks with enthusiasm and follow-through.
• Composed. You remain calm under pressure and adjust easily as priorities shift in a dynamic, fast-paced environment.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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