Job Description

Company Description

Civicap Partners Investments is a Houston-based real estate investment firm focused on

workforce housing across the Texas Triangle and select growth markets. We are seeking a highly

organized, proactive Office Manager & Executive Assistant to support senior leadership while

overseeing day-to-day office operations.

This role is ideal for a seasoned administrative professional who thrives in a fast-paced,

entrepreneurial environment and enjoys wearing multiple hats. The position combines traditional

executive support with operational ownership of the office and administrative infrastructure.

Schedule preference: Part-time (Mon–Fri, 9:00am–1:00pm) preferred; open to full-time for the right candidate.

Key Responsibilities

Office Management & Operations

• Oversee day-to-day office operations, ensuring a well-organized and professional work
• environment
• Manage office vendors and service providers (IT, telecom, office supplies, cleaning,
• building management, etc.)
• Assist with internal events, team meetings, and office culture initiatives
• Support accounting and finance teams with administrative tasks as needed
• Provide ad-hoc support on special projects and firm initiatives

Executive Assistant Support

• Provide high-level administrative support to senior executives, including calendar
• management, meeting coordination, travel planning, and expense reporting
• Prepare and organize materials for meetings, investor communications, and internal
• reviews
• Handle sensitive and confidential information with professionalism and discretion
• Anticipate executive needs and proactively manage priorities

Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, or similar role
• (investment, real estate, finance, or professional services preferred)
• Strong organizational skills with exceptional attention to detail
• Proven ability to manage multiple priorities and deadlines with minimal supervision
• High level of discretion and judgment when handling confidential information
• Proficiency with Microsoft Office and Google Workspace; familiarity with CRM,
• expense, and document-management tools a plus
• Professional, polished demeanor with strong written and verbal communication skills

Personal Attributes

• Proactive, resourceful, and solutions-oriented
• Comfortable working in a lean, entrepreneurial environment
• Calm under pressure with a “get it done” mindset
• Takes ownership and pride in keeping the office and executives running smoothly

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