Job Description

Role Overview

We are looking for an experienced Operations Coordinator to serve as the organizational backbone of our office. In this role, you will oversee the day-to-day functioning of our workplace, support our production teams, and ensure that staff — from full-time employees to freelance collaborators — have everything they need to do their best work. This is a hands-on, people-facing role that requires strong judgment, a proactive mindset, and a genuine commitment to keeping things running smoothly.

Key Responsibilities

• Manage procurement and inventory of office supplies, anticipating team needs and maintaining appropriate stock levels
• Plan, coordinate, and execute office activities and events, ensuring seamless logistics from start to finish
• Facilitate onboarding for new full-time and freelance employees, serving as a welcoming first point of contact and ensuring a smooth integration into the workplace
• Serve as the primary liaison with IT consultants, triaging issues and coordinating timely resolutions
• Oversee relationships with shared office service providers, including facilities, cleaning staff, and the on-site café
• Coordinate on-site operational support for production teams, including supply logistics and space management
• Manage ongoing job postings and conduct preliminary resume screening to support active hiring efforts
• Vet production assistant candidates and oversee staffing and scheduling of production assistants for events
• Coordinate production travel logistics, including accommodations, transportation, and itinerary management

What We're Looking For

• 5+ years of experience in office management, operations, or a related administrative role
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously
• Strong interpersonal and communication skills; comfortable interfacing with staff at all levels as well as external vendors and contractors
• A proactive, solutions-oriented approach to problem-solving
• Proficiency with standard office and productivity tools
• Experience supporting creative or production teams is a plus

Compensation

• Base salary: $75,000-$85,000, commensurate with experience

Prodject embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Prodject provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!

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