School Clerical/Financial Secretary Job at Teach Oklahoma, Noble, OK

cmM4dk5IdG5oYmkxTkdGOWMwdE1iTUxVS0E9PQ==
  • Teach Oklahoma
  • Noble, OK

Job Description

Position Areas

Non-Instructional Support

Description

School Clerical/Financial Secretary

Position Purpose
Under the direct supervision of the principal or other administrator.  Provides clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Responsible for managing the site financial accounts.

Essential Functions

  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
  • Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

 
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

 
Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.
  • Ability to understand, apply and use software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:

  • Graduation from high school.
  • Experience in finance.
  • Office experience preferred. 

Clerical Class II Pay Scale

 
FLSA Status:       Non-exempt

Job Tags

Work at office

Similar Jobs

PRINCETON TOOL INC

Quality Data Entry Clerk Job at PRINCETON TOOL INC

 ...travel. Join us in the journey! We are actively seeking a Quality Data Entry Clerk to join and grow in the PPG organization. The...  ...required. Previous data entry, clerical, or administrative experience preferred but not required. Strong computer skills, including... 

SaidGig

Computational Chemist for AI Model Training Job at SaidGig

 ...In this role, you''ll apply your expertise in computational chemistry to help train next-generation AI systems. Your contributions will shape how models learn, reason, and perform through high-quality, real-world input. Key Responsibilities: Design, evaluate, and critique... 

SGS Consulting

Machine Operator I Job at SGS Consulting

 ...Job Responsibilities: Operate manufacturing equipment according to standard operating procedures and work instructions Monitor...  ...equipment performance and maintain operational logbooks Perform machine start-up, shutdown, and changeovers between production orders... 

Waed Ventures

Internship Program Job at Waed Ventures

 ...training, and career growth. Wa`ed has different functions where the ambitious graduate can have their first on hand experience (Venture Capital, Loan, Incubation, IT, Finance, Accounting, Law, Procurement, HR and Public Relation) Requirements Bachelor's degree in (... 

AREG

Transaction Coordinator Job at AREG

 ...just follow checklists. You'll need great energy, genuinely enjoy working with people, and bring excellent communication skills to every...  ...Tech-savvy and quick to learn new systems and tools Reliable home office setup, with the discipline to stay focused and self-directed...