Job Description

Be the welcoming first point of contact for a respected Washington, DC association. In this temporary role, you will serve as the face of the office while providing high-level administrative support to leadership and ensuring day-to-day operations run seamlessly. This position blends front desk management with executive-level support and is ideal for someone who takes initiative, anticipates needs, and operates with professionalism and discretion.

Key Responsibilities:

• Deliver a warm, polished, and professional experience for all clients, visitors, and staff.
• Manage incoming calls and shared inboxes, serving as a central hub for communication.
• Maintain communal spaces to ensure a consistently organized, well-stocked, and client-ready environment.
• Oversee conference room scheduling and support meeting logistics, including setup and basic AV coordination.
• Assist with event coordination and provide hands-on support for internal and external gatherings.
• Partner with vendors and building management to ensure smooth and efficient office operations.
• Provide direct administrative support to leadership, including calendar management, document preparation, expense reporting, and file organization.
• Assist with special projects, including data tracking, research, and internal deliverables.
• Step in as a flexible, go-to resource for ad hoc needs across the team.

Why You’ll Love Working Here:

• Join a collaborative, mission-driven association where your contributions are visible and valued.
• Work alongside staff to help facilitate smooth day-to-day needs at this association.
• This is an in-person long-term temporary opportunity seeking a commitment of at least three months.

What We’re Looking For:

• Service-minded. You bring a client-first approach, whether from hospitality, high-end retail, or professional office environments, along with at least three years of relevant experience.
• Polished and adaptable. You communicate with confidence, maintain composure in a fast-paced setting, and thrive in a high-expectations environment.
• Detail-driven and proactive. You anticipate needs, manage competing priorities, and execute with strong attention to detail.
• Dependable and solutions-oriented. You take ownership of your work, navigate challenges with ease, and consistently follow through.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs